Hiring a VA in 2025? Here’s your step-by-step guide—from what to delegate to who to hire and how to set them up for success.
Hiring a VA doesn’t need to feel like a mystery.
But if you're expecting a unicorn who does everything the way you do it… let's stop right there.
If you want to do it right in 2025, here's what actually works—straight from 5+ years of running a VA agency.
This isn’t theory. This is practice.
Let’s break it down into 4 key parts:
🔹 1. What You Should Delegate
Step one: Get clear on your 80/20.
Your job is to do the 20% that grows the business.
Your VA handles the rest.
Examples of tasks to offload:
- Research before calls
- Content coordination
- Calendar/email management
- Video uploads + light editing
Don’t make this mistake:
Expecting your VA to be you.
You don’t hire someone who’s already passionate.
You hire someone who learns your business and grows into that passion.
Start simple.
Pick 2–3 main focus areas for your VA—and build from there.
🔹 2. Who You Should Hire
Once you know what they’ll do, figure out who would actually thrive in the role.
Think about:
- Personality match: Do you want someone gentle but assertive? Organized but flexible?
- Work style: Do you need accountability? Independence? Collaboration?
- Time zones: Will they overlap with your hours or work async?
- Part-time vs. full-time: Be honest about what your business actually needs (and can afford).
Bonus tip: Look for someone who complements you—not copies you.
You don’t need another you.
You need someone who fills in your gaps.
🔹 3. How You Should Hire
There’s no one “best” path here—but you’ve got 3 solid options:
Option 1: Hire Direct
- Post on sites like onlinejobs.ph
- Create your own process (job ad, skills test, interviews, onboarding)
- Ideal for control freaks or budget-conscious founders
Option 2: Hire via Agency (like 2xYou 😉)
- We handle sourcing, vetting, onboarding, and long-term support
- Saves you time and gives you structure
- Best if you want a done-for-you path
Option 3: Hire via Referral
- Ask your network who they’ve worked with
- Great for getting pre-vetted talent
- Just be ready to move fast—they go quickly
🔹 4. Your Hiring Checklist
✅ Job Ad – Write a clear role description with expectations
✅ Skills Test – Include a test task that mimics real work
✅ Interview – Focus on fit, communication, and initiative
✅ Onboarding Plan – Give them tools, SOPs, and 30/60/90-day goals
Pro Tip: Use screen recordings of your tasks—they make onboarding 10x easier.
Ready to Hire Smarter?
Hiring a VA in 2025 isn’t about outsourcing tasks.
It’s about removing yourself as the bottleneck.📌 Want a done-for-you shortcut? 2xyou.com/scorecard
Or build your plan from scratch using the blog and resources above.