Wondering if it’s time to hire a VA? Here’s exactly when and why coaches, consultants, and business owners should bring one on—and what to do first.
If your to-do list is longer than your client list, it’s time.
Hiring a virtual assistant isn’t just about saving time—it’s about creating space to grow your business.
And if you’re not sure when to hire one, or why it even matters, let’s clear that up.
Here’s the real-talk version, from someone who’s run a VA agency for 5+ years and helped dozens of coaches and business owners stop doing everything themselves.
🔹 Why You Should Hire a Virtual Assistant
1. To focus on your 20%.
If you know the 80/20 rule (Pareto Principle), this will hit home.
Out of everything you do, only 20% of it is what actually grows your business.
For most coaches and consultants, that’s:
- Showing up for clients
- Creating content
- Building relationships
Everything else? Should be automated or delegated.
Hiring a VA frees you up to focus on the stuff only you can do.
“I don’t touch my inbox. My calendar flows without me. That’s my assistant’s magic.”
2. To document and automate.
Your VA isn’t just a doer—they’re your documentation machine.
They help you:
- Record your processes
- Standardize how things get done
- Prep your business to scale
It’s not about handing off tasks once.
It’s about building repeatable systems you’re not the bottleneck in.
3. To scale your business without you.
You’re not trying to create a job. You’re building a business.
And that business should grow—even when you’re off exploring Europe (true story).
With the right VA, your ops, client onboarding, and backend tasks run on autopilot.
This frees you up to:
- Explore new ventures
- Spend time with family
- Finally take a break without checking Slack every 5 minutes
🔸 When You Should Hire a Virtual Assistant
1. When you have recurring revenue.
Hiring a VA is a recurring investment.
So if you don’t have stable income coming in monthly, wait.
It doesn’t have to be massive—just consistent enough to confidently cover their rate.
2. When you have recurring clients/customers.
Once you’ve signed a few repeat clients and know what systems work, it’s time.
That’s when delegating becomes profitable—not premature.
3. When you’re no longer the expert.
Look, you don’t need to be the one formatting Canva graphics or sending invoices.
If you’re doing things outside your zone of genius, your business is already leaking potential.
Your VA can do it faster, better, and probably cheaper.
✅ Not Sure If You're Ready?
Don’t guess.
Take the 2xYou Scorecard and see exactly where you stand.It’s free, takes 2 minutes, and shows you what’s missing (or what’s holding you back).